It goes without saying that a Project Manager has to be productive.
Otherwise, you don’t do the important stuff and the project will start to lag behind.
My really deep dive into the productivity started when I was leading a group of seven small projects.
It is a long journey that started from simple tasks tracking to a productivity system. This system is integrated into many aspects of my life.
In this roundup, I want to share key components of it.
And it all starts with managing your energy:
There are many ways to improve the amount of energy you have.
Good food. Regular workouts – as they increase your energy capacity. Healthy sleep. Midday napping.
Nevertheless, the Keto diet is the most impactful part of the system. I never experienced such results before. I’m about five months into it, so I can recommend you to – at least – learn more about it.
Next stop – prioritization.
None of the productivity systems will work unless you have a way to filter tasks.
I learned it early on.
Greg McKeown has a great book on prioritization. But today, I want you just to learn the idea.
Later, you can decide if it is a good fit for you.
3. Getting Things Done: Long Version and Short Explanation
It is one of the most popular productivity systems.
You must have heard about it.
Clear your mind. Decide on the Next Action. And plan the priority tasks.
It is simple. It works for professional and personal tasks.
At some point, I discovered that there’s a drawback. And you need constantly spend willpower to fight it.
This system keeps you busy. However, it doesn’t help you to focus on your goals.
That is why I use it for information management.
For work I use:
The approach is simple:
Select only three most important tasks for a day. The tasks that will move you closer to your goals.
Do them first.
Literally at the start of a day while you are full of energy.
Have time for more?
Do as much as you want. However, only after finishing the Big Three.
Usually, I have three big tasks or goals for a week. Then, I have three big tasks for a day that help me close the week.
So, after years of testing things out, here is the heart of my productivity system:
Do you have productivity systems or suggestions that changed your life? Share them in the comments below!
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